Using IF Statements in Excel

excel-if-statementThe IF statement is a useful function of Microsoft Excel that can save a great deal of time spent on analysing and annotating data manually.

It’s a versatile, advanced, formula that can be combined with other formulae where needed. This is exactly the sort of thing we’ll teach you in our Advanced Excel course.

If this is the kind of advanced Excel tip you find useful, you might also want to have a look at our tutorials on the VLOOKUP and HLOOKUP functions of Excel and Conditional Formatting in Excel.

How to Use the IF Formula in Excel

The IF formula is built on a premise of auto-populating a field with the result of a true/false test.

For example, an employer may have a bonus structure where employees get a staggered bonus payment based on how much they sell in a month. If they make more than 60 sales, they get 5 times their sales in pounds in their pay packet! If they make less than 60 sales, they get 2 times their sales.

The formula looks like this: IF (logical_test, [value_if_true], [value_if_false]).

So, using the example above, we’d say =IF(b3<60, 5, 2)

Excel-IF-Formula1

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Excel Tutorial – Finding Duplicate Values & Unique Values using Conditional Formatting

Our last tutorial taught you how to use conditional formatting on Microsoft Excel 2007 & 2010 to colour code data. This week we look at another use for conditional formatting – highlighting duplicate and unique values within a spreadsheet.

We’ve created a basic table of data of a pretend survey in which children were asked their shoe size. This tutorial shows you how to use conditional formatting to eliminate multiple entries and also to find unique values. If the data is entered manually these tips are great for making sure there are no mistakes with the data.

1. Eliminate accidental entries

Duplicate ValuesFor the purposes of the tutorial the data is limited and so it is easy to see duplicate/unique content by eye. However, if the data was for a whole school year of 300 pupils then conditional formatting becomes highly useful.

Firstly we are going to check to see if there are any multiple entries. Select the data you want checked and click Conditional Formatting > Highlight Cells Rule > Duplicate Values. Read the rest of “Excel Tutorial – Finding Duplicate Values & Unique Values using Conditional Formatting”

Microsoft Announces New Features for Excel Web App

Microsoft Excel Web AppMicrosoft have announced updates for their Office Web Apps based on feedback from users. Microsoft Excel Web App is one of the web based Office Apps available free to Hotmail users allowing you to create, access, edit and share documents anywhere with an internet connection and a browser. For full details on how to use Excel Web Apps and why they are useful read our previous post Excel Web App in Office 365. Office Web Apps are the free alternatives to Office 365 which has a monthly fee.

Microsoft Office Web Apps have faced criticism for lacking the features of Google Docs. This update addresses some of the issues associated with Excel Web App that regular Excel users have been asking for. Microsoft have had a year to listen to feedback since the launch of Office Web Apps and so this update should reflect what users have missed.

Excel Web App – New Features

Merge and Autofit Cells in Excel Web App

There have been two useful additions to cell formatting in the update – Merge and Autofit. To Merge Cells simply highlight the cells you want to merge and click the button: Read the rest of “Microsoft Announces New Features for Excel Web App”

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